City of Watertown,
ESPRI Initiative Request for Proposals

Administered by the United Way of Northern New York

ESPRI program in New York State is designed to:

  • Identify specific, measurable objectives to improve residents’ well-being and quality of life;
  • Better align public and private resources with community-based interventions that are successful in improving outcomes for residents;
  • Develop strategies that match promising practices to the unique challenges of each particular community; and
  • Build partnerships among public and private, municipal and nonprofit organizations to provide a continuum of solutions.

ESPRI will focus on using existing resources more effectively and purposely to end poverty, strengthen relationships between the business, public and nonprofit sectors in each community, and ensure greater coordination between state and local government to expand economic opportunity for all New Yorkers.

The ESPRI funding for the City of Watertown is being administered by the United Way of Northern New York. The United Way established a Steering Committee and a Task Force with the support of a project facilitator. The Task Force included the active participation of Community Advocates who are individuals living in poverty in the City of Watertown. The initiatives identified in this request for proposals resulted from the collaborative efforts of the Steering Committee and Task Force and a large voice from our Advocates.

Purpose and Funding Availability

United Way of Northern New York, as administrator of the ESPRI funds for the City of Watertown, New York, will be awarding up to $821,000 in program/project support based on applications received in response to this request for proposals.

Timeline of Key Request for Proposals Events

Deadline for Submission of Questions 7/7/17
Answers to Questions Posted 7/14/17
Letter of Intent Due (Optional) 7/21/17
Applications Due 8/11/17 (5pm ET)
Awards Announced (Tentative) 10/1/17
Contract Start Date (Projected) 11/1/17

Priority Initiatives

Priority InitiativeSummary DetailsMaximum Funding Available
Employee Resource Networks 2 Success Coaches $175,000
Getting Ahead and
Bridges Out of Poverty Community Trainers
Getting Ahead: 8 Cohorts, 1 Supervisor
Bridges: 20 Trainers
$196,000
Pathway to Homeownership 6 – 8 Houses $300,000
Wheels for Work 60 Vehicles $150,000

Additional Requirements

  • Applicants may apply for more than one program in response to this request for proposals. If applying for more than one program, a separate application must be completed for each program of the four initiatives listed above following the formatting requirements outlined in this request for proposal and providing the required forms for each initiative.

  • Applicants may apply as collaborative partners with one agency serving as the lead agency and fiduciary for the project.

  • Applicants may partner with organizations outside of the City of Watertown for their proposed program as necessary for the success of the program, but the lead applicant must be based in the City of Watertown.

Indirect Costs:

Applicants can include up to 10% of indirect/administration costs in their project budgets.

Match Requirement/Cost Share:

There is no matching requirement/cost share required as part of this ESPRI grant. However, applicants able to demonstrate how ESPRI grant funds will be leveraged during the grant award period and beyond for growth and sustainability will have the information taken into consideration during review of applications.

MWBE Requirement:

Each funded initiative is required to meet the New York State requirement of 30% MWBE spending or seeking a waiver for such spending.

For purposes of this solicitation, the New York State Office of Temporary and Disability Assistance established a goal of 30% on any subcontracted labor or services, equipment, materials, or any combined purchase of the foregoing greater than $25,000 under a contract awarded from this solicitation.

  1. For Not-for Profit Applicants: Eligible Expenditures include any subcontracted labor or services, equipment, materials, or any combined purchase of the foregoing under a contract awarded from this solicitation.

  2. For-Profit and Municipality Applicants: Eligible Expenditures include the value of the budget in total.

NYS Vendor ID and Responsibility Questionnaire:

Effective January 1, 2012, in order to do business with New York State, you must have a vendor identification number. As part of the Statewide Financial System (SFS), the Office of the State Comptroller's Bureau of State Expenditures has created a centralized vendor repository called the New York State Vendor File. In the event of an award and in order to initiate a contract with the New York State Department of Health, vendors must be registered in the New York State Vendor File and have a valid New York State Vendor ID.

If already enrolled in the Vendor File, please include the Vendor Identification number on the application cover sheet. If not enrolled, to request assignment of a Vendor Identification number, please submit a New York State Office of the State Comptroller Substitute Form W-9, which can be found on-line at: http://www.osc.state.ny.us/vendor_management/issues_guidance.htm.

Additional information concerning the New York State Vendor File can be obtained on-line at: http://www.osc.state.ny.us/vendor_management/index.htm, by contacting the SFS Help Desk at 855-233-8363 or by emailing at: This email address is being protected from spambots. You need JavaScript enabled to view it..

The New York State Department of Health recommends that vendors file the required Vendor Responsibility Questionnaire online via the New York State VendRep System. To enroll in and use the New York State VendRep System, see the VendRep System Instructions available at http://www.osc.state.ny.us/vendrep/vendor_index.htm or go directly to the VendRep system online at: https://portal.osc.state.ny.us.

Vendors must provide their New York State Vendor Identification Number when enrolling. To request assignment of a Vendor ID or for VendRep System assistance, contact the Office of the State Comptroller's Help Desk at 866-370-4672 or 518-408-4672 or by email at This email address is being protected from spambots. You need JavaScript enabled to view it..

Applicants should complete and submit the New York State Vendor Responsibility Attestation.

Term of Contract:

The term of the grant award period is anticipated to be November 1, 2017 – March 1, 2019. The term of the contract is expected to operate as a reimbursement based project based on quarterly financial reports.

Documents & Downloads

RFP Document

Full RFP, June 26, 2017 PDF

Documents – Download, Print, Fill Out, and Attach

Vendor Certification Form PDF

Certification of Compliance With the Iran Divestment Act PDF

Non-Collusion Certificate PDF

 

Documents – Download, Complete, Print and Attach

Attachment A: Notice of Intent .DOCX

Attachment B: Cover Page .DOCX

Attachment C: Work Plan .DOCX

Attachment D: Budget Form .XLSX